Book in this order: confirm leave, check passports, hold a flexible stay, lock the flights, then add the extras. Do not pay for anything non-refundable until your leave is approved. The steps below explain each stage.
The order is part of our occasions topic, where we plan trips around real-life constraints.
What is the five-step order?
- Confirm leave in writing with your employers.
- Check both passports for validity and name spelling.
- Hold a stay with a refundable or changeable rate.
- Lock the flights once the dates are firm.
- Add transfers, activities and special requests last.
Which bookings do we hold, lock or wait on?
Use labels so you know where you stand.
| Booking | Label | Why |
|---|---|---|
| Leave | Lock first | Everything else depends on it |
| Stay | Hold (flexible rate) | Keep room to move dates |
| Flights | Lock when dates are firm | Prices and seats shift |
| Transfers | Wait | Depend on flight times |
| Activities | Wait or hold | Choose after you arrive and see energy levels |
| Special requests | Wait, then confirm in writing | Need the final dates |
How do passports and names fit in?
Early. A short validity or a mismatched name can stop the trip at check-in, and fixes take time. Read passport and name checks before you pay.
If your name changed or will change after the wedding, check the booking name carefully.
How do we compare cancellation terms?
Look at three things: the last free-cancellation date, the fee after it, and whether dates can change. Read our guide on reading a cancellation policy and the glossary entries on free cancellation and non-refundable rates.
If two options are close in price, choose the one with the more flexible terms.
When should we book if we are unsure about timing?
Book the stay with a flexible rate and watch flight prices. If you worry about missing a good fare, ask how long the fare can be held. Our guide on how early to book a honeymoon package explains the trade-off.
What should we do next?
- Confirm your leave with a written reply.
- Check passports and note any name differences.
- Decide which items to hold and which to lock.
- Send us your dates and terms, and we will check them against current options and confirm each booking in writing.